University of Stirling Webmail

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University of Stirling Webmail

Outlook web access for Exchange Server 2013

Stirling staff email, calendar and contacts can be accessed on the web using the Outlook Web App at https://mail.stir.ac.uk  or you can follow the link to webmail from your portal view. Information Services is presently migrating user email accounts to new mail servers running Exchange Server 2013. Once your mailbox has been moved you will see the new redesigned OWA interface. This adopts the familiar look and feel of a free Microsoft Outlook.com (formerly hotmail.com) account. The OWA now offers the same range of functionally across the current versions of Internet Explorer, Chrome, Firefox and Safari (on Mac). A light, or reduced functionality, version of OWA is still available but most browsers will by default display the full OWA version.

How to setup an out of office in Outlook web access
How to setup a forward in Outlook web access
How to open a generic mailbox in Outlook web access
How to set up an out of office on a generic mailbox using OWA

Accessing a network folder over Outlook web access

 

Setting up an Out of Office in Outlook web access

> Click settings – (cog icon next to your name on the top right)

To set the Out of Office Assistant to reply to internal senders

  1. Click set automatic replies
  2. If you want to use the scheduling option, select the Send Out of Office auto-replies only during this time period check box, and then use the Start time and End time lists to specify the time period during which you want to send auto-replies. The start and end times apply to Out of Office auto-replies sent to both internal and external senders.
  3. Type the message that you want the Out of Office Assistant to send to each sender inside your organization in the text box for senders inside your organization.
  4. Click the SAVE button to save your changes.

To add an Out of Office message for external senders

  1. Select the Send automatic reply messages to senders outside my organization
  2. Click Send replies only to senders in my Contacts list if you want to limit the external Out of Office auto-replies to senders who are in your Contacts list.
  3. Click Send replies to all external senders if you want to send Out of Office auto-replies to any sender outside your organization.
  4. Type the message that you want the Out of Office Assistant to send to each sender outside your organization in the text box for senders outside your organization.
  5. Click the SAVE button to save your changes

To turn off Out of Office auto-replies

If your Out of Office message is enabled you will receive a reminder that this is on whenever you logon to OWA.  It will ask you if you want to turn it off.

To manually turn it off Click the Settings cog and select the automatic replies header. Select the Don’t send Automatic replies option to disable the Out of Office Assistant. By default, Out of Office auto-replies are disabled. Click the SAVE button to save your changes.

Note: If you do not enter text in the text fields and the Out of Office Assistant is enabled, senders will not receive an auto-reply message.

Setting up a forward in Outlook web access

Use the Options menu in OWA to access and managed any rules to automatically perform specific actions against messages as they arrive, based on criteria that you choose.

 

  1. Click settings – options
  2. Choose Organise email from the left menu list
  3. Select Inbox rules
  4. Click the New/plus sign (+) for a list of available handling criteria
  5. Create a new rule for arriving messages

Clicking this option opens a new inbox rule window without any of the criteria or actions for your new rule selected. Use the new rule window to select and define the criteria and actions for your rule (e.g. forward) from the actions available on the drop down menus

Enter a name in the Name box to name the rule.

Click Save to save the rule or Cancel to cancel the rule without saving.

To open another mailbox

  1. Click your name in the upper right corner of the window and select Open Other Mailbox dialog box.
  2. In the Open Other Mailbox window enter the name or alias of the mailbox that you want to open.
  3. If more than one match is found, OWA displays a list of possible matches.
  4. Click the name of the mailbox that you want to open.
  5. The mailbox opens in a new browser tab.
  6. If you do not have permission to open the mailbox, the new tabbed window displays the following message, “Oops something went wrong, you don’t have permissions to open this mailbox.”

How to set up an out of office on a generic mailbox using OWA

To open the generic mailbox in OWA

  1. Click your name in the upper right corner of the window and select Open Other Mailbox dialog box.
  2. In the Open Other Mailbox window enter the name or alias of the mailbox that you want to open.
  3. If more than one match is found, OWA displays a list of possible matches.
  4. Click the name of the mailbox that you want to open.
  5. The mailbox opens in a new browser tab.
  6. Click set automatic replies
  7. If you want to use the scheduling option, select the Send Out of Office auto-replies only during this time period check box, and then use the Start time and End time lists to specify the time period during which you want to send auto-replies. The start and end times apply to Out of Office auto-replies sent to both internal and external senders.
  8. Type the message that you want the Out of Office Assistant to send to each sender inside your organization in the text box for senders inside your organization.
  9. Click the SAVE button to save your changes

To add an Out of Office message for external senders

  1. Select the Send automatic reply messages to senders outside my organization
  2. Click Send replies only to senders in my Contacts list if you want to limit the external Out of Office auto-replies to senders who are in your Contacts list.
  3. Click Send replies to all external senders if you want to send Out of Office auto-replies to any sender outside your organization.
  4. Type the message that you want the Out of Office Assistant to send to each sender outside your organization in the text box for senders outside your organization.
  5. Click the SAVE button to save your changes

To turn off Out of Office auto-replies

Select the Don’t send Automatic replies option to disable the Out of Office Assistant. By default, Out of Office auto-replies are disabled. Click the SAVE button to save your changes.

 

Note If you do not enter text in the text fields and the Out of Office Assistant is enabled, senders will not receive an auto-reply message.

 

Accessing a network folder over Outlook web access

The functionality is no longer available via the new OWA on Exchange Server 2013.