University of Birmingham Extenuating Circumstances
Extenuating Circumstances procedure
- What is the extenuating circumstances process?
- Presenting an extenuating circumstance
- Forms and guidance
- Further help
- Staff information
During your period of study any number of circumstances may affect your ability to perform well in assessments (this includes essays, class tests and final examinations).
“Extenuating circumstances” (formerly known as “mitigations”) is the process of informing your School of circumstances that have affected you throughout the year. Depending upon the nature and severity of these circumstances your School may wish to take them into account when the Board of Examiners meet to decide what your progress decision should be.
To ensure that details of your extenuating circumstances are handled with the utmost sensitivity, privacy and confidentiality, discussions about the validity of requests for extenuating circumstances will take place at Extenuating Circumstances Panels, rather than the full Examination Board. The Examination Board will not discuss details of the extenuating circumstances you present.
Presenting an extenuating circumstance
You should use the forms and guidance below to ensure that you correctly submit your request for an extenuating circumstance to be taken into account.
Forms and guidance
- Code of Practice on Extenuating Circumstances (PDF – 198KB)
- Notification of Extenuating Circumstances form (Word – 62KB)
- Request for alternative arrangements for centrally co-ordinated examinations (Word – 80KB)
Counselling and Wellbeing Service users
If you have registered with the Counselling or Wellbeing Services, you can discuss with your counsellor/wellbeing advisor the issues which have affected your academic work. If appropriate, they may provide written support for your extenuating circumstances. However, they are unable to provide this written evidence unless they have worked with you for a minimum of two sessions following your initial assessment.
- Guild Advice (Formerly The Advice and Representation Centre – ARC)
- Disability Support
- Learning Support
- Mental Health
- Counselling and Guidance
- The University Medical Practice
- The University Chaplaincy
- Your personal or welfare tutor in your School
- Nightline (at the Guild of Students)
Nightline is a student listening and information service operating every night during term from 18.00 to 08.00. The service is run by trained student volunteers and is completely anonymous. Please note that Nightline runs on a non-advisory basis.