University of Birmingham Element 1 Code
Expense/account code set-up
University account codes consist of 3 elements:
Element 1 – Analysis Code
Element 2 – Location Code
Element 3 – Project Code
Each Budget Centre’s transactions are recorded by using a unique combination of location and project codes. To identify the type of income or expenditure within each Budget Centre an analysis code is used. Thus every transaction must have a analysis code, a Budget Centre location code and project code.Element 1 – 5 Numeric Characters
Element 2 – 4 Alpha Characters
Element 3 – Variable length Alphanumeric ( 9-Research, 7-Non Research)
The analysis codes will obviously vary depending on the type of income or expenditure that is being processed.
A Full list of account codes is available (use the tabs at the bottom to direct you to Element 1; 2 or 3 codes). Please be aware that this document will be updated on a quarterly basis (January, April, July, and October each year)and may not hold the most up-to-date information.
For a live version of the data please visit https://boxi.bham.ac.uk and search for a report called CODELIST in the Training and Help folder.
You will need to be registered with BOXI in order to view the report. You can request this by visiting the IT Service desk at https://universityofbirmingham.service-now.com/.
Budget Centre Accountants will undertake the set-up of new project account codes after validating the requirement.
From August 2013 a revised element 1 code list should be used as follows:
Pdf general . This is the revised element 1 list for use by all budget centres from August 2013 onwards. This list is in alphabetical order.
Pdf has. This is the list for all HAS users and incorporates some supplementary codes in addition to the general codes above.
Pdf finance. This is for use by Finance Staff only and includes staff codes as well as central accounting codes
Pdf mapping. If a user does not know which code to use, this file maps the old codes to the new codes. It is in numerical order.
Please do not hesitate to contact you Budget Centre Accountant if you have any queries regarding account codes.