Queen Mary University of London Visiting Student

Queen Mary University of London Visiting Student

Queen Mary University of London Visiting Student



Visiting Students’ Elective Programme

UPDATE 14/08/2017

Please note that the application round is now Closed. The electives programme has three intakes throughout the year, with application rounds in March, July and November. The next application round will be available during 20th-24th November 2017, for placements commencing in May – August 2018.Please email smd-incoming-electives@qmul.ac.uk if you have any questions.Thank you for your interest in the Barts and The London Visiting Electives Programme.

What is the Visiting Student Elective Programme?

The Visiting Student Elective Programme offers short term, observational placements, for medical students, in their final year of study. Students are placed with one of the consultants working for the Barts Health Trust and spend their time shadowing and experiencing typical days in a specific medical speciality.

Recently, the Visiting Student Elective Programme has been reviewed, and has undergone a policy change. In recognition of the increasing demand for elective placements, whilst ensuring we maintain high standards for all learners, QMUL in partnership with Barts Health have developed a new model to support this important activity. This model will provide a collaborative approach which will ensure we can optimise the opportunities available for quality assured placements.

The elective programme opens for applications 3 times during the year: July, November and March. The time you should apply depends on when you would like to undertake your elective:

Programme open… …for electives beginning in
March 2018: To be announced September – December 2018
August 2017: Now Closed January – April 2018
November 2017: 20th -24th May – August 2018

For example, if you would like to start your elective in June 2018 you should apply in November 2017. If you want to start in October 2018 you should apply in March 2018.

Please note that the application round is for applicants to download the application form and make the payment required. Hard copies of the application form and application documents can reach us later as per the deadlines below. However, please bear in mind that this process works on a first come, first served basis on receipt of completed application, not receipt of payment.

You may apply for electives in the following specialties:

  • Accident and Emergency
  • Anaesthetics
  • Cardiology
  • Cardiothoracic Surgery
  • Gastroenterology
  • General Surgery
  • Haematology
  • Infectious Diseases
  • Neurology
  • Neurosurgery
  • Obstetrics and Gynaecology
  • Orthopaedics and Trauma
  • Paediatrics
  • Radiology
  • Renal Medicine
  • Trauma Surgery

Please note Internal Medicine is not offered as an elective placement.

Hospitals within the Barts Health Trust: Please note that elective placements can be at a number of different hospitals within the Trust, based on the rotation of your supervising consultant. The official list of these hospitals can be found at the Barts Health website here: http://bartshealth.nhs.uk/our-hospitals/ 

Hospitals where placements occur include (but are not limited to): The Royal London Hospital, St Bartholomew’s Hospital and Newham University Hospital.

Pre-hospital Care and Emergency Medicine – please note that the Pre-hospital Care and Emergency Medicine elective placements are administered separately to the other specialties. Should you be interested in completing an elective in  Pre-hospital Care and Emergency Medicine, please visit http://londonsairambulance.co.uk/hcp/medical-electives.

Please read the handbook before applying.

Am I eligible for an elective placement?

You are eligible for an elective attachment at Barts and the London School of Medicine and Dentistry if you:

  1. are in your final year of medical school at the time of your elective attachment
  2. are in good standing at your medical school and are able to provide a letter of recommendation from your Dean of Clinical Studies
  3. can meet the necessary occupational health requirements
  4. have the appropriate immigration permission.

IMPORTANT NOTE: ALL elective placements are offered purely for observational purposes, in order to comply with occupational health and immigration requirements. Please see the Electives Handbook for further information.

How to apply (only applicable during application rounds):

  • Download the application form (during application round), ensuring you specify your dates of attendance and your three speciality preferences. Placements may last between 2-8 weeks, must begin on a Monday, and must be in one specialty only.
  • Pay the elective fee via the Queen Mary online payment facility (during application round).


How much should I pay?

The elective fee is made up of a £250 administration fee, and a £550 standard placement fee for 2-4 weeks. Additional weeks up to 8 weeks will be charged at £50 per week. Please note that the administration fee is non-refundable, but you may be eligible for a placement fee refund if you are not placed or do not attend.Please review our refund policy below for further details.Incoming Elective Refund Policy [PDF 209KB] The grid below should help you work out how much you need to pay.

Length of Stay Administration Fee Placement Fee Total to Pay
2 weeks  £250 £550 £800
3 weeks £250 £550 £800
4 weeks £250 £550 £800
5 weeks £250 £600 £850
6 weeks £250 £650 £900
7 weeks £250 £700 £950
8 weeks £250 £750 £1000
  • Post the application form by (submission deadline date), the receipt of payment and all the documents listed below to:

Incoming Electives Administrator
Barts and The London School of Medicine and Dentistry
Turner Street
E1 2AD
United Kingdom        Please ensure that you include the following documents with your application:

    • E-shop receipt confirming payment for the total stay of your elective.
    • Two written academic references in sealed envelopes marked ‘Confidential’. One must confirm your current study status.
    • Copy of English Language Certificate (if applicable). Please see below for English language requirements.

Please note that an application which is received incomplete and/or received after the submission deadline will be rejected automatically and you will lose the £250 administration fee.  

What happens after I apply?

Timelines to follow:

Application round

To pay and download

Submission Deadline

For applications to be received

Decisions Deadline

We’ll email you

Elective Date

Any Monday of these months

March 1st May 15th July September-December
August 15th September 15th November January-April
November 1st January 15th March May-August


Once you have applied:

  • If a consultant of the School agrees to accept you, an official email will be sent confirming you are a successful applicant for the elective placement. Please note that it may take several months for us to confirm your placement, depending on the time of year you are applying for. Placements are arranged on a first come, first served basis, so we cannot guarantee that all applications will be granted
    a suitable placement.
  • The successful applicant email will include a link to the Occupational Health Questionnaire which will need to be completed and returned to Occupational Health at least four weeks prior to the start of your elective. Failure to provide the completed Occupational Health questionnaire four weeks prior to your elective start date may result in your offer being withdrawn. This email will also include information regarding immigration permission should this be relevant to you.
  • The School reserves the right to withdraw its offer to you depending on medical or immigration advice.
  • A further email will be sent to you detailing the limits of the elective.
  • Please see http://www.welfare.qmul.ac.uk/international/immigration/ to determine whether or not you are required to apply for a CAS (Confirmation and Acceptance of Studies) in order to apply for a Tier 4 General (Student) visa should you require it.  Please note that it is your responsibility to apply for a CAS number. This will not automatically be issued for you.
  • At least 2 weeks prior to the start of your elective, you will be emailed again where you will be asked to pre-enrol. This process requests preliminary contact information from you which speeds up the enrolment process on your first day.
  • IMPORTANT NOTE: If you are offered a placement, you MUST come to the student office in the Garrod building (Turner Street) between 09.30 and 12.00 on the first day of your elective to enrol. Failure to do this will mean you will be unable to begin your placement. 

    Please ensure you bring the following documents to enrolment:

  • Pre-enrolment certificate (this will be available to print once you have completed pre-enrolment)
  • Passport
  • An official copy of your transcript from your current course of medical study
  • Visa (if applicable)
  • English Language certificate (if applicable)

If you have any queries about the programme, please send an email to smd-incoming-electives@qmul.ac.uk.

More information and FAQs:For more information and a list if commonly asked questions, please view our FAQs.