Heriot Watt University Journals

Heriot Watt University Journals

Policy for open access in the post-2014 Research Excellence Framework

Make sure your publication is eligible for the next REF.

‘Open access’ aims to make the findings of academic research available electronically without charge and free from most copyright or licensing restrictions.  To further this aim, all four funding councils for research in the UK have launched an open access policy for the next REF.

The Policy states that journal articles and conference proceedings must be available in an open-access form to be eligible for the post-2014 REF. In practice, this means that these outputs must be uploaded to an institutional repository at the point of acceptance for publication.

Which outputs are included in the Policy?
The Policy applies to all journal articles or conference proceeding (with an ISSN) accepted for publication after 1st April 2016.

What do you need to do?
As soon as your paper is accepted for publication by a journal or a conference with proceedings published with an ISSN, you should:

  • create a record in Pure for the output – either an article or conference contribution.
  • Add details of the title of paper, journal / conference title, authors, date of acceptance of the paper and any other data
  • upload the Author Accepted Manuscript to Pure

Heriot Watt University Journals

Outputs deposited in Pure more than three months after acceptance by the journal or conference will not be eligible for the next REF, unless an exception is applicable.

Which version of a paper should you deposit in Pure?
The Author Accepted Manuscript (AAM) is the version of the paper after peer-review but before any typesetting or proof-reading process has been carried out.

The pre-print (Author’s Own Manuscript) is the version submitted to the publisher, and in almost all cases this should not be deposited as it has not been peer-reviewed.