Cardiff University 365

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Cardiff University 365

Office365 Email in desktop clients

You can access your Office365 email using Microsoft Outlook or other Email clients on your work desktop or laptop on Windows or Mac machines.

This gives greater functionality than O365 web mail, as well as making Calendar sharing, setting Out of Ofice, automated Forwarding, and accessing Shared Mailboxes much easier.

For more information on Email Forwarding and setting Out of Office see the guides at Setting Out Of Office and Forwarding.

Microsoft Office in Cardiff University


The University has licences under the Microsoft Campus Agreement and Microsoft Select Agreement for some Microsoft Software which permit the software to be used by staff on campus or for working at home on PCs owned by the University.

Staff may also install some software, including Microsoft Office, on one personally-owned machine to use for University business only.

There is a price list but contact the School’s support team first if you want this software, do not go direct to the University IT Service who may inadvertently charge for items which the School already has.


Under Microsoft’s Student Advantage scheme, Microsoft will provide students with a free subscription to Office 365 ProPlus through their Office 365 mail account.

For Windows, the subscription includes:

  • Word 2013
  • Excel 2013
  • PowerPoint 2013
  • OneNote 2013
  • Access 2013
  • Publisher 2013
  • Outlook 2013
  • Lync 2013
  • InfoPath 2013

Applictions are also available for Macs, iOS and Android.

You can keep this subscription for the duration of your studies at the University. The scheme applies to all students who are registered for a qualification at Cardiff University.

For more details see and to read how to obtain the sotware through your the Office 365 Web Application see How to access and download the free Office suite.

If you want other Microsoft software for your personal machine, including Windows 7, Windows 8 and Windows 10, refer to the School’s Microsoft Imagine Premium subscription.